Simple Majority, Tie, or Minority Vote Against Heirloom Designation: If a simple majority of the HCP Tasting Panel votes yes, the Panel is tied, or a minority vote for Heirloom designation, the sample will NOT receive HCP designation as Heirloom flavor but will receive a score from the Panel.
IF the Panel perceives that the beans display the POTENTIAL for heirloom, regardless of whether there are any processing issues, the Panel may vote to allow the Applicant to re-submit the beans for re-evaluation under the rules under “Evaluation Troubleshooting.”
Upon completion of this call and report, the Panel will notify the HCP and the HCP office will notify the Applicant.OFFICIAL DESIGNATION OF HCP STATUS/NOTIFICATION
While Heirloom designation by the HCP is not contingent on genetics (unless a problem with the beans is detected – see “Troubleshooting” section that follows), official designation as Heirloom flavor IS CONTINGENT on a field visit by the USDA or its representative to gather leaf material from the marked trees and verification/review of the fermentation process. Ideally, this will be done during production but always in a reasonable amount of time to not unnecessarily delay the announcement of the designation or Applicant’s production and marketing of those beans.
IF upon site visit, any beans are found or suspected to be in violation of any of the HCP Submission Protocols at any time during or after this field visit, the HCP will withhold HCP Heirloom designation pending further discussion by the Tasting Panel, Lab, and Board.EVALUATION TROUBLESHOOTING
Perceived Postharvest Processing Problem/Vote for Resubmission
IF the HCP Lab or Panelists perceive a failure in the sample due to postharvest processing AND feel that the liquor and chocolate display some desired attributes, the Panel will recommend the beans be resubmitted for re-evaluation by the Applicant as soon as new beans are available.
The HCP will allow for ONE resubmission per Application – provided the Applicant wants to have its beans re-evaluated by the HCP. Regardless of the Applicant’s decision, it will still receive a full report of the original evaluation.
Applicant will be responsible for submitting the beans for re-evaluation, but the HCP will NOT require an additional application fee. Re-submitted beans must come from the same marked trees or stand of trees as the original submission. If the Applicant decides not to re-submit, the evaluation of the beans by the Panel will be submitted to the HCP as the final evaluation.
Perceived HCP Lab Processing Problem
IF in the unlikely event Panelists perceive a failure in the sample due to the processing of the beans into liquor and chocolate by the HCP Lab AND feel that the liquor and chocolate have reasonable potential for displaying HCP desired attributes, those Panelists will immediately inform the Panel Chair and may request another sample of liquor and chocolate along with the beans be re-sent for evaluation, if needed, to make a final recommendation. If after re-evaluation Panelist(s) detect the same problems, the Chair will review the comments and rationale and convene a Panel discussion as appropriate.
IF a Panelist perceives a failure in the sample due to processing of the beans into liquor and chocolate BUT feels that the sample DOES NOT have Heirloom potential, no action will be taken and the Panelist will vote NO.
Perceived Fermentation Alteration
IF the HCP Lab or any Panelist perceives a sample has been altered in any way during fermentation – a direct violation of the HCP Submission protocols – AND feels that the liquor and chocolate display HCP desired attributes, the Panelist will immediately inform the Chair and the HCP Lab and the Chair will convene a Panel discussion as appropriate and decide what, if any, action to take. The HCP Tasting Panel Chair may recommend Heirloom designation be withheld pending a site visit AND genetic testing.
IF the Lab or a Panelist perceives the sample has been altered in any way AND feels that the sample DOES NOT have Heirloom potential, no action will be taken and the Panelist will vote NO.
HCP Panelist Unavailable
The HCP strives to have all Panelists provide evaluation input but recognizes there may be times when, due to travel, holidays, or emergencies, Panelists may not be available for an extended period of time.
The HCP Tasting Panel Chair will be responsible for determining whether a panel will proceed at these times or whether it will wait to send out samples.
If the decision is made to wait, all samples whether at the HCP Lab or in the hands of Panelists will be frozen.
In no case will the panel proceed with fewer than five Panelists.